People and HR
One HR record for each person you employ, with statutory numbers and pay accounts kept encrypted, departments and positions, and every change to a job kept from the date it takes effect.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
People and HR builds on the directory in Console → People. Each person keeps their directory entry (name, photo, job title, department, sites, manager and contact details) and gains an HR record that only they, HR and the people your organisation chooses can see. Attendance, leave, timesheets and the payroll export already read the same person, so nothing is typed twice.
What's included
| Part | What it does | Status |
|---|---|---|
| HR records | Personal and employment details, pensions, emergency contacts, next of kin and beneficiaries | Now, on every plan |
| Statutory numbers | Ghana Card, SSNIT, TIN, passport, permits and more, encrypted, shown as their last four, seen in full only with a reason | Now, on every plan |
| Pay accounts | Up to three bank or mobile money accounts with shares, changed only after a fresh check, the person always told | Now, on every plan |
| Departments | A head, a parent department, a code and a cost centre, made from the department names you already have | Now, on every plan |
| Positions | Budgeted posts with their department, site, grade and hours, filled or vacant, each reporting to another | Now, on Growth and above |
| Job history and changes | Every change to a job from the date it takes effect; HR makes it, a line manager proposes it, a person asks HR to correct their own details | Now, on every plan |
| My record in Agoo Workspace | Each person sees their whole record, changes what you allow and changes where they're paid | Now, on iPhone, iPad and Android |
| The Finance role | A built-in role for whoever pays, given only by the Owner, with no access to HR records | Now, on every plan |
| Documents and expiry reminders | A vault per person, every file encrypted and checked for viruses, who sees each kind decided by its type, reminders before anything runs out | Now, on every plan |
| E-signature | Contracts and letters signed in the app or at the kiosk, sealed and verifiable | Planned |
| The rest of the suite | Letters, onboarding and offboarding, the org chart, Labour Act checks, performance, pay history, training, the help desk, expenses, hiring | Planned |
Who sees what
| Who | Sees |
|---|---|
| The person | Their whole record, in Agoo Workspace and the Console, with numbers and account numbers as their last four |
| HR | Records of everyone at their sites; full numbers with a reason |
| Owners | Every record; full numbers with a reason |
| Admins | Every record, never a full number |
| Line managers | Their people's job and job history, never personal details, contacts, numbers or accounts |
| Finance and everyone else | The directory only |
| Agoo's support team | Nothing in an HR record, even with access to your organisation |
Statutory numbers, account numbers and contacts never leave Agoo through webhooks, notifications or the API, and neither do restricted or health documents. The public API (Pro and above) reads departments and positions, and with the hr:read scope a person's HR profile, without any numbers or contacts, and their job history; with hr:write it makes changes to a job from a date; with documents:read and documents:write it reads and adds standard documents. Webhooks (Growth and above) tell your systems when a department or position is made or changed, when someone's job changes and when a standard document is about to expire. See the API reference.
HR records
What's kept, who sees it and how numbers are sealed.
Departments and positions
Your structure, and the posts inside it.
Job changes and history
Changes from a date, proposed and approved.
Pay accounts
Bank and MoMo, the fresh check and This wasn't me.
Documents and expiry reminders
The vault, who sees each kind and reminders before expiry.
My record in Agoo Workspace
Self-service on phone and tablet.
Roles and permissions
HR's permissions and the Finance role.
Timesheets and payroll
Approve each person's hours at the end of every period, lock them for payroll, reopen with a reason when something was wrong, and export them for payroll by your own pay codes.
HR records
What an HR record keeps about each person, who can see it, and how Ghana Card, SSNIT and other statutory numbers are kept encrypted and seen only with a reason.