Estates and gated communities
Residents invite guests with a one-time code or QR pass, guards verify it at the barrier, and deliveries and domestic staff are handled properly.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
The estate pack sets Agoo up for a barrier instead of a reception desk. Residents send their guests a code or QR pass from the Workspace app. Guards check it on a phone or tablet at the gate, capture the car's plate, and call the resident in one tap when someone turns up unexpected.
What works today
The estate pack is planned, and this page describes how it will work. Today you have invitations with QR passes, multi-day passes and pass rules, guard mode with each guard signed in, the vehicle register, the deliveries log at the gate, and the Estate or apartments template's Resident's guest visitor type. Resident households, domestic staff passes and barrier integration come later.
The examples use Korle Gardens Estate, a fictional estate.
What the estate pack includes
| Feature | How it works |
|---|---|
| Resident invites | Residents invite guests from the Workspace app. The guest gets a one-time code or a QR pass by SMS or WhatsApp. |
| Time-bound passes | Passes that work once, for a day, for a date range, or for a party of guests. |
| Guard verification | Guards scan the pass or type the code, capture the plate and a photo, and see which house the guest is visiting. |
| Vehicle register | Residents' and staff cars are known by their plate; a barred plate stops at the barrier and alerts security. Every vehicle in and out is logged, even offline. See Vehicles at the gate. |
| Unexpected visitors | The guard calls or messages the resident in one tap. The resident lets them in or turns them away. |
| Domestic staff passes | Nannies, drivers, cleaners and gardeners get standing passes that the resident can pause at any time. |
| Deliveries to the gate | The guard logs the parcel at the gate with a photo of its label, and the resident is told at once with a collection code, then reminded until they collect it. The resident (or someone they send with the code) collects it at the gatehouse. Works offline at the gate. See Deliveries. |
| Barrier integration | Approved passes can open a boom barrier: first through webhook and relay integrations, with ZKTeco and Hikvision barriers planned after that. |
QR passes are signed with the estate's own key, so guards can check them, their days, hours and gates, even when the gatehouse has no network. See Signed passes and Multi-day passes and pass rules.
Set up your estate
Choose the Estate template
During onboarding, or in Console → Settings → Forms, start from the Estate or apartments template. It adds a Resident's guest visitor type (house or apartment number and car plate) and the house number to Delivery.
Import residents
Add each household and its residents in Console → People, by hand or by CSV. Residents then install the Workspace app.
Set up the gates
Give each gate a phone or tablet in guard mode in Console → Devices. Multiple gates at one estate count as one site.
Agree the rules
Decide how long passes can last, whether residents can issue passes for large parties, and what guards do when a resident doesn't answer.
Pricing for estates
Estates are priced by unit: GH₵499 a month for up to 100 units, then GH₵3 a unit. See Plans and limits.