Schools
Control who collects each child, run SHS visiting days without the queue, record late and early slips, and clock staff in.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
The school pack sets Agoo up for a school gate. Parents register the adults allowed to collect their child, the gate checks every collection, and parents are told who collected their child and when. Teachers and support staff clock in at the same tablet.
What works today
The school pack is planned, and this page describes how it will work. Today you have teams for Admissions and Accounts (below), the School template's Parent pickup visitor type, invitations with QR passes and staff clock-in at the kiosk. Authorised pickers, pick-up codes, collection alerts, late and early slips, visiting days and student attendance come with the pack.
The examples use Ridge Academy, a fictional school.
What the school pack includes
| Feature | How it works |
|---|---|
| Authorised pickers | Parents add each adult allowed to collect their child, with a photo. The gate sees the photo before releasing a child. |
| One-time pick-up codes | When someone new is collecting, the parent requests a one-time code, sent to them by SMS or WhatsApp to pass on. The code works once. |
| Collection alerts | The parent is told who collected the child and when. |
| Late and early slips | The gate records late arrivals and early departures with a reason. Parents are notified, and the head gets a weekly lateness report. |
| SHS visiting days | Parents pre-register for visiting days and walk through with a QR pass, instead of queueing to sign a book. |
| Student and staff attendance | Students and staff clock in by QR card, PIN or, for staff, face at the front desk. |
| Parental consent | Consent from parents is recorded before a child's details or photos are used. |
Not every visitor at a school gate comes for a child. A parent comes for Admissions or Accounts, and someone asks for the head without an appointment. Make those offices teams, so whoever is free takes the visitor, and send the head's walk-ins to the head's office first. This works now, on every plan: see Who a visit is for.
Set up your school
Choose the School template
During onboarding, or in Console → Settings → Forms, start from the School template. It adds a Parent pickup visitor type (the pupil, their class and the collector's relationship to them) and a question on Meeting for the pupil a visit is about.
Import pupils and parents
Import your pupil list and each parent's phone number by CSV in Console → People. Parents then add their authorised pickers.
Set up the gate
Pair a tablet at the gate as a kiosk in Console → Devices, or give the gate staff a phone in guard mode.
Plan visiting days
For boarding schools, add each visiting day with its times and, if you need one, a cap on numbers. Parents get a link to pre-register.
Children's data
Children's details deserve extra care. Collect only what the gate needs, limit who can see pupil records, and keep photos of pickers only as long as they're authorised. Set retention in Console → Settings → Data & privacy.
Pricing for schools
Schools can pay termly: GH₵1,490 a term per campus, so billing follows the school calendar. See Plans and limits and Payments.