Attendance
Record when staff arrive and leave, by site, and see who is present, late, on leave or absent.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
Agoo attendance replaces the paper register and the queue at the clocking machine. Staff clock in at the front-desk kiosk or on their own phone, and HR sees the day build up in Console → Attendance, site by site.
Attendance shares one directory with visitors and bookings. The same person is a host for their guests, an employee on the attendance board, and a name on the evacuation list when they're clocked in.
What's included
| Part | What it does | Available |
|---|---|---|
| Clock-in at the kiosk | Staff QR badge, PIN and NFC card (iPhone, or Android with NFC), on the same device visitors use | Now; face clock-in is planned |
| Clock-in at a kiosk in a browser | Name and PIN on a front-desk computer; badges and cards need the app | Now |
| Clock-in on a phone | The Workspace app clocks people in at the site (its clock-in area or Wi-Fi) or by the kiosk's code | Now, on iPhone, iPad and Android |
| Offline punches | Clock-ins are saved on the device with the original time and synced later, with tamper flags | Now |
| Staff on site | Who's clocked in now, on Home and on Visitors → On site in the Console | Now |
| Attendance in the Console | Today (who is in, who has left, who is late), Daily hours, a review queue and each person's attendance | Now |
| Clock-in posters | A tracked QR code for a site's staff entrance that points staff to the Workspace app | Now |
| Line managers and HR | Each person's manager, start date and employment details, and a built-in HR role | Now, on every plan |
| Attendance rules and setup | Working week and day, breaks, leave year and timesheet steps, from Ghana's defaults | Now, on every plan |
| Public holidays | Ghana's list, kept current by Agoo, including declared days such as Shaqq Day | Now, on every plan |
| Breaks | Paid breaks counted, the unpaid lunch taken off automatically, a shift's own break and the nursing hour; Start break and End break on the kiosk and in the app | Now, on every plan |
| Rosters | A drag-and-drop planner per site, templates, patterns and rotations, import from a spreadsheet, open shifts and swaps in the Workspace app, Labour Act rest warnings, a printable roster, Growth and above | Now |
| Overtime | Daily and weekly hours from the Labour Act, extra time approved in the Console and the app, averaging, work-rule sets, rest-day and holiday work | Now, on every plan |
| Leave | Ghana's leave types and balances, requests and the Team tab's approvals in the Workspace app, deputies, private kinds shown as Away, certificates and the year end | Now, on every plan |
| Daily hours | Worked time and overtime by person and day, for any dates, exported to CSV, Excel or PDF | Now |
| Timesheet approval and locking | Weekly, fortnightly or monthly periods, approval steps, staff confirming their own in the Workspace app, locking, reopening with a reason and the payroll date | Now, on every plan |
| Payroll export | Approved timesheets as CSV or Excel by your own pay codes, every kind of leave included, in your own layouts, with corrections after a reopening | Now, on Pro and Enterprise |
What each plan includes is on Clock-in methods and Plans and limits. The number of staff you can have on attendance is 10 on Free, 25 on Starter, 100 on Growth and 300 on Pro; Enterprise is volume priced.
For HR and managers
- Add your people. Staff come from Console → People, by hand or by CSV import. Choose who is on attendance, and give each person their line manager and start date. See Line managers and HR.
- Set your rules. Your working week and day, the kind of break, when overtime starts and whether it needs approval, your leave year and how timesheets are approved, starting from Ghana's defaults. Home's Set up staff time checklist shows what's left. See Attendance rules and setup.
- Set up each site. In Console → Settings → Sites, check the address and turn on the Clock-in area that phone clock-in uses.
- Choose the clock-in methods your organisation allows. See Clock-in methods.
- Plan your rosters (Growth and above) so Agoo knows who is due when, who is late and who didn't come in: a planner per site with repeating patterns and rotations, or imported from a spreadsheet, published to staff in the Workspace app, where they claim open shifts and swap with colleagues. Agoo warns where a roster meets the Labour Act's rest rules. See Rosters.
- See who's in on Attendance → Today in the Console, review flagged punches under Needs review, decide extra time under Overtime, and export Daily hours. See Attendance in the Console.
- Approve timesheets at the end of each period under Attendance → Timesheets, or on the Workspace app's Team tab. Approved timesheets are locked for payroll. See Timesheets and payroll.
- Export for payroll (Pro and above) under Attendance → Payroll: one CSV or Excel file of each period's approved hours and leave by your own pay codes, with the employee numbers payroll matches on. See Export for payroll.
For employees
- Clock in at the kiosk by the door, or on Me in the Workspace app on your iPhone, iPad or Android phone or tablet: at the site, or by scanning the kiosk's code. The app tells you when you're inside the site's area, and checks your location only when you clock in.
- See your time on Me: today's clock-ins, this month with its overtime, every month before, your shifts and your leave requests. Extra time you work past your hours shows as waiting until your manager decides, and you're told when they do. See Shifts and overtime.
- Ask for leave on Me → Leave in the Workspace app: see what's left of each kind, how many days a request counts and the balance after, add a certificate from the camera, and cancel if plans change. You're told when it's approved or declined. See Leave.
- Confirm your timesheet on Me → Timesheet in the Workspace app when the period ends, if your organisation asks: check your hours and tap Confirm my timesheet, with a note if something's wrong. See Timesheets and payroll.
- Managing a team? The app's Team tab shows who is in today, the leave, timesheets, swaps and claims waiting for you (swipe to approve), the team calendar and your deputy. See Line managers and HR.
- See your shifts in Your shifts in the Workspace app, and the next one in its Next shift widget, once your manager publishes the roster, and your shift today on the kiosk when you clock in. You're told once each time it's published with a change for you. Claim an open shift or offer one of yours to a colleague there too, with your manager's approval. See Rosters.
- Reminders on your phone. With notifications on, the app reminds you shortly before a shift you're rostered on if you haven't clocked in, and after it ends if you're still clocked in, with Clock in or Clock out on the notification. See Shifts and overtime.
- No signal? Clock in anyway. The punch is saved on the device with the real time and syncs when the network is back.
- Face clock-in is your organisation's decision. It's only used if your organisation turns it on and publishes a notice saying why: either it requires face clock-in under its legal basis, or it asks for your consent. If face matching fails, the kiosk always offers a fallback. See Face clock-in.
Attendance and roll call
Everyone who is clocked in appears on the live evacuation list with visitors and contractors. Clocking out when you leave keeps that list accurate. See Roll call.
Attendance rules and setup
Your working day, breaks, leave year and timesheets, from Ghana's defaults.
Line managers and HR
Who reports to whom, and the HR role.
Attendance in the Console
See who is in, review flagged punches, approve timesheets and export daily hours.
Clock-in methods
QR, PIN, NFC card, geofenced phone and face, by plan.
Rosters
Plan, repeat, import and publish who works when, with open shifts and swaps.
Shifts and overtime
Lateness, reminders, and overtime counted and approved.
Timesheets and payroll
Approve hours and export them for payroll.
Leave
Leave types, balances, requests in the app and approvals.
Evidence and notices
Which evidence clock-ins record, on what basis, and what staff are told.
Offline mode
How kiosks and phones keep working through dumsor.
Calendar settings
For Owners and Admins. Decide who may connect calendars, which providers your organisation uses, how much Agoo's events say and whether private calendar links work, and see who has connected.
Attendance in the Console
See who is in today and who didn't come in, authorise an absence, approve extra time, look at flagged punches and accept or reject them, add a missed clock-in or clock-out, correct a time, keep leave, approve and lock timesheets, make payroll files, open one person's attendance, and export daily hours.