Calendar settings
For Owners and Admins. Decide who may connect calendars, which providers your organisation uses, how much Agoo's events say and whether private calendar links work, and see who has connected.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
Each person connects their own calendar, but your organisation decides how it uses them. Owners and Admins set the rules in Console → Settings → Calendars; every change is recorded in the audit trail with what it was before and after.
The settings
| Setting | Choices | Starts as |
|---|---|---|
| Who can connect | Everyone; People who take bookings (the hosts of your booking types); or Nobody | Everyone |
| Providers | Allow Google Calendar, Allow Microsoft 365 and Allow Zoom, each on or off | All three |
| Detail in calendar events | Full: the guest's name and company, the booking type, and where or how you meet. Kind and name: the guest's name and the booking type, with no company, phone number or email. Times only: just Agoo booking and the time | Kind and name |
| Private calendar links | Let people use private links, on or off | On |
Each choice shows an example event, and Save applies them. Connected calendars and their settings are on Starter, Growth, Pro and Enterprise. On Free, the page says "Connected calendars come with Starter and up" and has only the Private calendar links switch.
Who can connect
Connections belong to people, not to your organisation: someone who works with two organisations on Agoo connects once. These settings decide what your organisation does with them. With Nobody, or a provider switched off, your organisation stops using those connections: no busy times from them on your booking pages, and no new events or meeting links for your bookings. Upcoming events Agoo added for your bookings are updated to match within minutes. The person's connection itself stays theirs.
Detail in calendar events
The level applies to the events Agoo adds to people's connected calendars, the topics of Zoom meetings it makes, and everyone's private calendar links. Choose Times only where even a name in a calendar would say too much, such as a clinic: events then say only Agoo booking, with no name of the person booked and no place. When you change the level, Agoo rewrites your organisation's upcoming events within minutes, and private links say the new level the next time calendar apps fetch them.
Private calendar links
Switching them off stops every private link in your organisation: calendar apps get nothing new from them. Switching them back on makes the same links work again.
See who has connected
Your people, in Console → Settings → Calendars, shows how many of your people have connected a calendar or Zoom (Connected), by provider, and how many Need to reconnect. Owners, Admins, HR and Site admins can see whether a person has connected (Google, Microsoft or Zoom, work or personal, and whether it's working) on their page in People. Nobody in your organisation can see what's in anyone's calendar, and Agoo's support team can't change anyone's connections.
Approve Agoo for your whole organisation (Microsoft 365 admins)
If your Microsoft 365 only lets staff use apps an administrator has approved, an Owner or Admin who is also your Microsoft 365 global administrator can approve Agoo for everyone from this page: choose Approve for everyone at your organisation, sign in to Microsoft and accept Agoo's permissions for the organisation. Your IT team can do the same in the Microsoft Entra admin center, under Enterprise applications → Agoo → Permissions → Grant admin consent for your organisation. After that, staff connect their Outlook calendars without a consent screen. See Approve Agoo for your whole organisation.
Video meetings on booking types
Which booking types make Google Meet, Microsoft Teams or Zoom links is set on each booking type, by whoever manages it: see Meet, Teams and Zoom links. Before switching a type to a provider, check here that its hosts have connected that account.
Your private calendar link
On every plan, add your Agoo diary (your bookings, the visitors you're expecting and your approved leave) to Apple Calendar, Google Calendar or Outlook, and get a new link whenever you like.
Attendance
Record when staff arrive and leave, by site, and see who is present, late, on leave or absent.