Your private calendar link
On every plan, add your Agoo diary (your bookings, the visitors you're expecting and your approved leave) to Apple Calendar, Google Calendar or Outlook, and get a new link whenever you like.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
Your private calendar link shows your Agoo diary in the calendar app you already use, beside everything else in your day. It's on every plan, Free included, and you don't need to connect anything.
What it shows
From 30 days ago to 180 days ahead:
- Bookings you take, including requests waiting for you to confirm, marked "Requested". A video booking carries its meeting link.
- Visitors you're expecting, whether you're their host or one of several.
- Your approved leave, as all-day events.
Each one says as much as your organisation allows: the guest's or visitor's name, the kind of booking and where (the usual setting); their company too; or only Agoo booking, Agoo visit and Out of office, with the times. It never shows anyone's phone number or email address. Each event links back to Agoo. A cancelled booking or visit is taken out of your calendar.
Add it to your calendar
Get your link
Open Account → Calendars in the Console. Under Your private calendar link, select Get your private link. You have one link for each organisation you work with.
Add it to your calendar app
Choose where it goes:
| Calendar | How |
|---|---|
| Apple Calendar (iPhone, iPad, Mac) | Select Add to Apple Calendar on that device, and confirm Subscribe. |
| Google Calendar | Select Add to Google Calendar, sign in to Google if asked, and confirm Add. |
| Outlook.com | Select Add to Outlook, sign in if asked, and confirm Import. |
| Outlook for work, or another app | Select Copy link. In Outlook, choose Add calendar, then From internet (Subscribe from web in Outlook on the web), paste the link and name it Agoo. Most other calendar apps have a similar "Subscribe" or "From URL" option. |
| Your phone, from a computer | Scan the QR code beside the link with your phone's camera, and confirm on the phone. |
The calendar appears as Agoo · your organisation's name. Under the link, Agoo shows when it was last used and by which calendar app ("Last used: Google Calendar, 2 hours ago"), or "Not used by a calendar app yet", so you can tell it's working.
You can come back to Account → Calendars to copy the link or add it to another app. If the page ever says your link can't be shown again, select Get a new link; the old one stops working, so add the new one everywhere you use it.
How quickly it updates
Your calendar app decides when to fetch the link again. Agoo asks for every hour, but some apps take longer: Google Calendar can take many hours. So the link is for seeing your day. It doesn't stop people booking you when you're busy: for that, connect your calendar (Starter and above).
Keep it private
Anyone who has your link can read your Agoo diary without signing in, so treat it like a key: don't paste it into shared documents or chats.
- If it may have been shared, select Get a new link. The old link stops working at once, and calendar apps that used it get nothing new. Add the new link to your calendar app again.
- To stop using it, select End link and confirm. Calendar apps that used it get nothing new, and you can get a new link later.
- It stops on its own when you leave the organisation, or if your organisation switches private links off in Calendar settings.
Your calendar app keeps its own copy of what it last fetched, held by that app's provider under its own terms. Remove the calendar in the app to delete it there.
Meet, Teams and Zoom links
Choose how each booking type's video meeting is made, and Agoo makes a new Google Meet, Microsoft Teams or Zoom link for every video booking from the host's own account.
Calendar settings
For Owners and Admins. Decide who may connect calendars, which providers your organisation uses, how much Agoo's events say and whether private calendar links work, and see who has connected.