Calendars and meeting links
Keep your booking pages free of times you're busy, see every booking in your own calendar, and give each video booking its own Google Meet, Microsoft Teams or Zoom link.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
Most people already keep their working day in Google Calendar or Outlook. Agoo works with that calendar in two ways, so your booking pages, your calendar and your guests always agree.
Two ways to bring Agoo into your calendar
| Private calendar link | Connected calendar | |
|---|---|---|
| Plans | Every plan, Free included | Starter, Growth, Pro and Enterprise |
| Your bookings in your calendar | Yes, with requests waiting for you marked "Requested" | Yes, once they're confirmed |
| Visitors you're expecting and approved leave | Yes | No |
| Busy times kept off your booking pages | No | Yes |
| Google Meet, Microsoft Teams and Zoom links | No (links you paste still show) | Yes, made for each video booking |
| How quickly changes show | When your calendar app next refreshes, which can take hours | Within minutes |
| Works with | Apple Calendar, Google Calendar, Outlook and most calendar apps | Google accounts, Microsoft 365 and Outlook.com; Zoom for links |
Many people use both: the private link to see their whole Agoo diary on their phone, and a connected calendar so nobody books them when they're busy.
Your plan decides which you have: the private calendar link on every plan, and connected calendars with meeting links from Starter. On Free, Account → Calendars shows your private calendar link.
What you can do
- Connect your calendar. Connect Google, Microsoft 365 or Outlook.com, choose the calendars that count for busy times, and choose the one where Agoo adds your bookings. Up to six connected accounts a person, Zoom included.
- Meet, Teams and Zoom links. Choose, for each booking type, how its video meeting is made. Agoo makes a new link for each video booking from the host's own account.
- Your private calendar link. Add your Agoo diary to any calendar app in one tap, and get a new link whenever you like.
- Calendar settings. Owners and Admins decide who may connect, which providers your organisation uses and how much Agoo's events say.
What Agoo sees
Agoo asks Google, Microsoft and Zoom only for calendar and meeting access, never for your email, contacts, files or recordings. From the calendars you choose it keeps busy start and end times only: never the titles, people or descriptions of your own events. It only ever changes the events and meetings it added itself. The privacy notice has the details, and the Google, Microsoft and Zoom pages list each permission for your IT team.
Each person can disconnect whenever they like, and Agoo deletes their busy times at once (Disconnect). If something isn't working, see If connecting doesn't work.
Not built yet
These are designed and will follow; until then they don't happen:
- Moving or deleting a booking's event in Google Calendar or Outlook doesn't change the booking in Agoo. Move or cancel it in Agoo, so the guest is told.
- Meetings in your calendar with outside guests don't become visitor passes yet. Invite the guests from Agoo.
- Your iPhone's or Android phone's own calendars can't be connected in the Agoo Workspace app yet. Connect Google or Microsoft in the Console, or use your private calendar link.
- Leave and shifts aren't added to connected calendars yet. Your private calendar link shows approved leave.
Put a booking page on your website
Paste one snippet to show a booking page inside your own website, on every plan, and print its QR code for posters.
Connect your calendar
Connect Google, Microsoft 365, Outlook.com or Zoom, choose the calendars that count for busy times and the one where Agoo adds your bookings, and reconnect or disconnect whenever you need to.